How to send computer equipment with international couriers.

How to send computer equipment with international couriers.

Darren - May 12, 2017

The first thing to understand is the way in which your shipment will be handled.  If you are using an international courier service they do not commit to holding a box in one direction or to not sorting it through automated sortation equipment. As a result during transit, the box may be held in any direction, have other boxes be put on top of it and move around on a conveyor belt or in the back of a van.

So the first thing you need to consider is if your goods are built to be moved in any direction and internally they are strong enough to move through an international courier network. If they are not, and you want your servers to be held one way up during their transportation and some IT equipment requires this, you need to either move the goods on a dedicated vehicle or on a pallet service. Once the equipment is loaded onto a pallet, it will not be moved and this is the safest way of transporting fragile goods.  Courierpoint is able to offer international pallet delivery services to many destinations around the world, just contact customer service for a bespoke quote.

If your product is suitable to go through an international courier service, then you need to ensure that they have adequate internal and external packaging to protect the contents. We recommend:-

1, Use new double or triple walled cardboard boxes.

Boxes weaken during transit, and therefore to protect your goods we would recommend always using only new boxes for maximum protection.

2, Sufficient Internal Packaging

You want to ensure the equipment is not directly touching any side of the internally by at least 5 cms. The goods should be ideally held firmly in the center of a box by polystyrene corners or bubble wrap that completely cover the equipment and then fills the 5cms gap all the way around the computer equipment within the box. As your packaging has to ensure that the contents cannot move inside the box, regardless of which way up it is held.

Even if you are sending a laptop, within a carry case that has some internal packaging protection, I would always recommend additional internal packaging and using a new box to protect it. In this way you are ensuring that the product will be secure during transit and that the packaging can protect your equipment whilst in transit.

3, Sealing the box

 The box should be sealed with packaging tape, over all the seams. You should add additional strips over these to secure them firmly in place.

4, Selecting the right courier service

Once you have the size and weight of your packed equipment, to get multiple branded international courier quotes click here .

You can compare the cost, transit times and other features of services from multiple branded international carriers you trust.

Once you have selected a service to use, our simple booking process will create all of the shipping paperwork needed and book your collection.  If you are sending a shipment outside of the European Union, for example, sending a parcel to USA, then we will also produce all of the customs documentation. You even have the option to take out additional liability cover for peace of mind. 

5, Labelling

Once you have placed your order, you will need to print your shipping labels. These should be attached clearly on one side of the box and you should ensure that there are no other labels visible on the box.

As a safety measure, I recommend including a copy of the shipping label inside the box. That way if the outer label for any reason is lost, when the carrier opens the box they can immediately identify who the shipper is.

After confirming your order your selected courier will collect your shipment and you can track it through to delivery on our website.

We have a knowledgeable customer service team who care, so if you have any questions that I have not answered, please get in touch. 

 

 

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